ࡱ> 7967 bjbjUU ".7|7|l $'88888888$ f88888888 888 jh8, YtBv0'ccAPPROVED TROOPERS DRUM AND BUGLE CORPS Board of Directors Minutes September 9, 2007 Board Members Present: Thoro Constantinides, Kevin Crimm, Patty Crimm (Treasurer), Ted Gilbert, Kathy Happel, John Masterson, Steve McBride (Vice President), Sue McBride (Secretary), Chris Nicholas, Connie Petty, Jerry Petty, Milward Simpson (President) Tom Walsh Excused: Daron Gurner Guests: Mike Ottoes, Brian Harris, Traute Gilbert Called to Order 12:10 Approval of Agenda Patty moved, John seconded approval of Agenda with the following additions. Fund raising under Item 7 Discuss Fast Action under Item 10 Alumni Association under Item 11 Motion carried. Approval of Minutes Jerry moved, Ted seconded approval of the May 20, 2007 Minutes with the correction of the attendance and noting that 75% of Corps were present in Cheyenne on May 28, 2007. Motion Carried. Financial Update Brian reviewed the Financial Report (on file with Official Minutes). He noted the change of date on the cover sheet to September 9, 2007 then answered questions from the Board and made clarifications. Traute observed that this may be the first summer in 45 years that the Corps did NOT have bills remaining to be paid at the end of the summer marching season! Jerry moved, Patty seconded accepting the financials as presented. Motion carried. Thoro presented the report Budget vs. Actuals for the 2007 Budget. It reflects a partial year. A discussion ensued about the old Staff Bus. The age of the bus etc. has led to a high cost of operation. The Corps owns a total of four old buses. It appears that it would be more cost effective to sell all of the remaining buses in the Corps fleet and continue to lease buses for camps and summer tour. The Board directed Fred and Mike to begin to the process of selling the buses. TPI- Ted reported that this year was the best ever with sales bringing in over $55,000. On line sales contributed approximately $1,700 and the fuel donation bucket brought in around $2,400. Fred, Mike, and Ted will be working on a merchandising plan. Ted will talk to the TPI Board about the proposal to bring TPI under the Troopers umbrella and have a report for the next meeting. Executive Director/Corps Director Reports Milward and the Board expressed their appreciation of Fred and Mike for Job-well-done in bringing the Corps back on the field and for a successful season. Fred and Mike gave a recap of the summer. It was a very positive experience for all involved! Fred presented an update on returning and new staff for 08 season. Fifty-one of the 64 hornline will be returning; half the percussion will return. The goal is to get between 35-40 guard members for 08. All went very well with equipment during the season. Everything is cleaned up and ready for the new season. The food truck is cleaned and up for sale. Another goal is to have a new food truck for the upcoming season. Thoro moved and Kathy seconded the creation of an AD Hoc Committee, chaired by John Masterson, to address housing and rehearsal facilities for camps and the drum corps show in Casper. Motion carried. Members include Patty, Tom, Fred, and Milward. Looking Forward to the 50th Anniversary Season The Board did some brainstorming about special activities for the coming year as it is the Corps official 50th anniversary. Possible activities include: documentary film, 15sath Anniversary logo, developing a tag Line for the anniversary, creating a book commemorating the Trooper (Pat Chagnon has been working on this project already), holding Alumni Troop-Whoops, and a special program for the show. Fundraising Milward encouraged the regeneration and reinvigoration of the Foundation Board. The wrapping booth was discussed. It is an activity that requires a large number of man-hours to complete. The question before the Board is whether it is a reasonable activity to sustain. It was decided that the project is valuable as a fundraiser but to attempt to find a partner to share the project with the Troopers. A location has not yet been determined for the Carousel House. Mike announced that the McMurry Foundation gave the Troopers $5000 at the end of the season. Discussion was held about creating a position of Development Director for the Corps. It was also decided to apply to the Wyoming Cultural Trust for an Organizational Capacity Building grant. Thoro volunteered to write the application. Volunteered recruitment Tabled Board of Directors Housekeeping, Maintenance Committee Assignments Tabled Board Member Terms Tabled Terms at the beginning of 2007 were 1-year Terms: Daron, Kevin, Milward ii. 2-year Terms: John, Connie, Thoro iii. 3-year Terms: Ted, Jerry, Patty iv. 1-year At Large Terms: Steve, Tom, Chris, Kathy, and Sue with one empty seat. New Board Member Recruitment Tabled 2007/2008 Board Meeting Schedule Tabled Cheyenne Bingo Expansion Discussion A question was posed to the Board: Can the success of our BINGO program in Casper be replicated in Cheyenne? The concept is beginning to be explored and will be continued discussion item for future Board meetings. Mike and Mat will continue with the exploration and create a preliminary proposal to present to the Board. Fast Action BINGO competition electronic BINGO was outlawed in the State a couple of years ago. Recently a couple of places in Casper have again begun to use electronic BINGO. Mat and John have been working together to encourage the County Prosecutor to examine the use of electronic BINGO and to make a decision about its legality. Other Business Alumni Association tabled Next Board Meeting October 7, 2007, Noon at the Troopers Center Meeting was adjourned at 3:17 p.m.  'Vn`jxj{( + yDO)xESt 5>*CJ\ 5CJH*\ >*CJH*>*CJCJ 5CJ\ 5CJ\/ ':BTUV_`wx&@dij< = $ & Fa$$a$ ' ( q r ~xyCD)*wx$a$(Lt!3YDEVst$^a$ $8^8`a$$ & Fa$$ & Fa$$ & Fa$$a$$a$ 1h/ =!"#$% i8@8 NormalCJ_HaJmH sH tH <A@< Default Paragraph Font.>@. Title$a$ 5CJ \. 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